3 Steps for successful recovery from a business trip
Jetting off to an instant, mid-week meeting could be one of the most rewarding experiences as an effective entrepreneur. But that short-hop, overnight to a St. Louis or an Atlanta may also be exhausting.
If you don’t have an individual productivity strategy, a good short business trip can leave you buried under unanswered emails and voice messages. That is why you’ll definitely want to place these three strategies into place for effectively managing your time and effort, your attention, not to mention, your email.
5 Business Travel Tips THAT MAY Improve YOUR DAILY LIFE
The most daunting challenge of business trips is coping with the hundreds of electronic mails that pile up if you are away. The trick is just a little process I love to call the "four pass" technique. Whether you’ve been gone 12 hours or 12 days, you may use this technique to significantly lessen your email processing time:
First pass: Sort by subject, since there may also be a whole conversation containing several or even more messages a comparable subject. For multiple messages with the same subject line, delete everything however the most recent one, and (after taking all of your “passes”) read that one from underneath up. This eliminates a large number of messages in just just a few minutes.
Second pass: Sort by "from” to help you to quickly delete (or apply for later) the newsletters, coupons, advertising and any other junk or “robomail.” If you are on Gmail, their primary/social/ promotions folders will need care of this for you personally.
Third pass: Sort by date received and work from the oldest to the most recent. You might usually view your messages from newest to oldest however when you’ve been out, consider who’s been waiting the longest for an answer.
Fourth pass: When processing what’s left, resist the desire to “skim and skip.” Actually cope with each message. It won’t get any easier in the event that you leave it there to learn again later. It’s inefficient to see the same message again and again due to some psychological “I don’t feel just like dealing with that at this time” emotion. Most messages aren’t as big a deal as you initially think. Simply delete or respond, even if the response is brief, and go through the freedom of a fully-tackled inbox!
Tame the E-mail Beast
A work trip does not have to mean working 24/7 while you’re gone. Yet often, after a complete day in meetings, we have a tendency to grab an instant bite and check out the accommodation to process emails or work before late-night hours. Then, you retain squeezing “yet another thing” into every spare minute of travel time, returning home bleary-eyed and fried. Sound familiar?
Instead, embrace the built-in downtime of travel. Cab and shuttle rides, waiting to board a flight and layovers are perfect opportunities to apply habits that recharge you. Let your brain wander, ingest your surroundings and go through the world head-up (instead of bent over your mobile device).
My clients often ask if brain games are helpful but research suggests the most productive thing that can be done for the human brain in 10-30 minutes is to nap or rest. Keep your headphones handy when you travel, and consider the best mindfulness app: Buddhify. White-noise apps are of help as well, particularly if you have an affinity for several sounds, like crickets, rain or ocean waves.
Extend your out-of-office message to add both day before you leave and your day after you reunite. That creates a buffer for executing last-minute tasks prior to going and ensures you time for email-action-item processing when you return.
During low-energy days, like when you return from a vacation, expect the sluggish feeling and arrange for it. “Powering through” will probably do more harm than good. When you’re lethargic and fuzzy, you will make mistakes. You won’t have the mind power had a need to deal adequately with issues, meaning that your decisions, as well as your interactions with others, are affected.
If your workplace has any “mothers rooms” or other quiet space, benefit from these rooms to recharge with an instant cat-nap. Just 10 or a quarter-hour to close your eyes could make an environment of difference to your state of mind perspective. Getting the heartrate up is an improved and longer-lasting boost than you’ll get from caffeine or sugar.
Schedule no meetings or appointments for your first day back, but do schedule plenty of breaks for peace and quiet or exercise, even only a walk around the building or along the stairs several times. Studies show that ten minutes every hour is optimal. Even though many people feel too busy to get this done routinely, it’ll make a siginificant difference on those low-energy days.
Some great benefits of quick, mid-week business trips appear whenever we change our perspective. On your own next trip, shoot for a different experience with practices that encourage reflection and renewal.